Privacy Policy
At Beautifully Chosen CIC, we are committed to protecting your privacy and handling your personal information with care, transparency, and respect.
We collect and use your personal information to support you, improve our services, and better understand and respond to the needs and experiences of the women we serve.
We will only ask for the information we need. You are always in control of what you choose to share. We will explain why we need your information and treat it as confidential at all times.
When we collect and use your personal information, we will:
• Only access it when we have a valid reason
• Only share what is necessary and proportionate
• Never sell your data to third parties
Privacy Notice
This Privacy Notice explains how Beautifully Chosen CIC collects, uses, and protects your personal information.
This policy complies with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. It may be updated from time to time, so please check this page periodically.
Who We Are
Beautifully Chosen CIC is a Community Interest Company (Company No. 16125201).
We support women’s emotional and physical wellbeing through support groups, creative programmes, and educational workshops that promote healing, confidence, and personal development.
For the purposes of data protection law, Beautifully Chosen CIC is the data controller, meaning we are responsible for how your personal data is used.
How We Collect Your Information
You may provide personal information to us through:
• Completing forms on our website
• Attending workshops, programmes, or events
• Contacting us via phone, email, social media, or post
• Applying for employment or volunteering opportunities
• Making a donation or engaging with funded programmes
What Information We Collect
We may collect the following types of personal information:
• Name and date of birth
• Contact details (email, phone number, address)
• Information about your interests in our services
• Information relevant to programme participation (e.g. feedback, outcomes)
• Employment or volunteering information (e.g. work history, references)
• Payment details (for donations or services)
• Technical data such as IP address
• Any other information you choose to share with us
Sensitive Personal Information
Some information you share may be considered sensitive (e.g. health, ethnicity, religion, or personal experiences).
Where we collect this type of information, we will:
• Treat it with additional care and confidentiality
• Only use it where necessary to provide appropriate support
• Usually rely on your explicit consent
In some cases, this information may also help us understand the impact of our work across different communities, always in a respectful and anonymised way where possible.
You may choose to remain anonymous where appropriate—please let us know if this is your preference.
How We Use Your Information
We use your information to:
• Provide safe and effective services and support
• Respond to enquiries
• Manage volunteering or employment relationships
• Process donations and payments (including Gift Aid)
• Maintain internal records and meet legal obligations
• Monitor, evaluate, and improve our services
• Demonstrate the impact of our work to funders and stakeholders (using anonymised data
where possible)
We may also contact you to:
• Share updates about our work
• Invite you to events, workshops, or programmes
• Request feedback or participation in research or evaluation
You can opt out of marketing communications at any time.
Safeguarding and Duty of Care
As an organisation working with women’s wellbeing, we take safeguarding seriously.
In exceptional circumstances, we may need to share information without consent where:
• There is a risk of serious harm to you or others
• There are safeguarding concerns involving children or vulnerable adults
Any such decisions will always be made responsibly, proportionately, and in line with safeguarding
policies.
When We May Use Your Information Without Consent
In some circumstances, we may use or share your information without your consent where there is a lawful basis, including:
• Legal obligation (e.g. complying with a court order)
• Vital interests (e.g. protecting someone’s life)
• Legitimate interests (e.g. improving services or reporting impact)
• Contractual necessity (e.g. delivering agreed services)
• Public interest (where applicable)
Sharing Your Information
Your information will primarily be used by staff and volunteers at Beautifully Chosen CIC.
We may share your information with:
• Trusted third-party service providers (e.g. IT systems, payment processors)
• Delivery partners where programmes are co-delivered (with appropriate safeguards)
• Funders or commissioners (in anonymised or aggregated form unless consent is given)
• Legal or regulatory authorities where required
All third parties are required to:
• Keep your data secure
• Only use it for agreed purposes
• Not share it further without permission
We will never sell your personal data.
Marketing
You will only receive marketing communications if you have agreed to this.
You can:
• Unsubscribe at any time
• Contact us to update your preferences
Data Retention
We will only keep your personal information for as long as necessary.
Examples:
• Financial records are kept for at least 7 years (legal requirement)
• Programme data is retained only as long as needed for delivery and reporting
When data is no longer required, it will be securely deleted or anonymised.
Keeping Your Information Secure
We take appropriate measures to protect your data, including:
• Secure digital systems and password protection
• Restricted access to authorised staff and volunteers
• Data protection and confidentiality training where appropriate
Cookies and Website Analytics
Our website may use cookies to:
• Improve functionality
• Understand how visitors use the site
Cookies do not identify you personally.
We may use third-party analytics tools to collect anonymised usage data. Where personal data is collected, we will clearly explain how it is used.
Social Media
If you contact us via social media:
• Your message will be handled confidentially
• It may be recorded in our systems where necessary (e.g. enquiries or safeguarding concerns)
Your Rights
Under data protection law, you have the right to:
• Access your personal data
• Correct inaccurate information
• Request deletion of your data
• Restrict or object to processing
• Withdraw consent at any time
• Request data transfer (portability)
To exercise your rights, please contact us:
contact@beautifullychosen.co.uk
+44 (0) 7399 614525
You also have the right to lodge a complaint with the
Information Commissioner’s Office (ICO)
Changes to This Policy
We may update this Privacy Policy from time to time.
Where significant changes are made, we will:
• Notify you where possible
• Highlight updates on our website
Your continued use of our services means you accept any updates.
Version Information
Version: 1.0
Last updated: April 2026
